Human resource Associate


Background Information - PSC Peace and Security Cluster The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. UNMAS United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates. UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis are delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling ("operate in spite of IEDs") and response ("defeat the device"). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor. Your responsibilities as HR Associate at UNOPS CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE ENCOURAGED TO APPLY *Qualified female candidates are strongly encouraged to apply Under the direct supervision of the Human Resources and Administration Analyst and the overall direction of the Senior Human Resources and Administration Specialist, as well as the technical guidance of IPAS HR, the HR Associate is responsible for administering and implementing services, plans, and processes covering the array of Human Resources Management service lines for optimal employee and talent management, i.e. recruitment, learning, performance management, transition, organizational development, and contract management. S/he serves as the first contact for internal and external clients in resolving questions on processes and procedures and provision of guidance and information related to HR initiatives and services to a wide range of UNOPS clients. Support to policy development and implementation Advisory Services Talent Acquisition and Administration Team Management Knowledge Building and Knowledge Sharing 1. Support to policy development and implementation Contribute to HR policy development and corporate HR initiatives by assisting to collect data on trends, risks and opportunities and sharing local HR best practices. Assist with projects in support of HR initiatives for attainment of business objectives in line with the corporate HR strategy. Support the communication of HR policy changes and new HR initiatives to management and personnel, providing guidance as needed. 2. Advisory Services Provide guidance on HR related systems and processes including but not limited to Recruitment, Contracts, Position Management, Performance Management, Benefits and Entitlements consistent with UNOPS rules and procedures. Provide advice and guidance to personnel on administrative procedures, processes and practices. Act as liaison between unit and internal and external clients and provides proactive customer service to expedite completion of projects, and provide information. As the first face of HR, ensure that new hires first impressions are positive and that they have all in-processing information completed. Advise hiring management and guide personnel on UNOPS recruitment and performance management processes, and learning and development initiatives, resources, and plans. Provide advice to supervisors on good practices, policies and procedures in performance management, including managing of under performance. Support the implementation of institutional gender and diversity initiatives, providing education and advice on issues related to equity, compliance, inclusion, and diversity. 3. Talent Acquisition and Administration Assist in recruitment processes ensuring best practices are used for effective and efficient talent acquisition in line with UNOPS policy. Actively participate in work force planning at the office and project level and guide clients through recruitment and selection processes. Take lead on requisition initiation, longlisting, testing and interviews, formal approvals, selection minutes, reference checking, fee calculation, offers and rejections, and updating recruitment on-line information system. Inform and advise UNOPS personnel, consultants, partners and project personnel on their conditions of service and entitlements according to their contract modality, expediting actions to facilitate their efficient, timely, and client-focused onboarding. Liaise with UNOPS` HR related groups such as SSC on personnel administration matters and submit transactional HR service data (normally within the ERP system). Research precedents and present recommendations to supervisor, taking into account institutionalized exceptions. Undertake research on a range of HR related issues and assist in the preparation of notes/reports. Establish and maintain monitoring systems, advising the supervisor on the status of pending requests and approaching deadlines. Follow up on team work processes to ensure clearance, approvals and timely workflows Answer questions and follow-up with personnel and management to ensure completion of absences requests, performance management cycle, and other HR processes etc. in electronic information systems. Liaise with relevant HQ and UN system units to exchange information and follow up on pending issues. Set up and maintain reference files/records. Follow up or process payroll verification. Monitor status of HR actions to facilitate timely action by supervisor and line management, including on transactions initiated, expiring appointments/contracts, and pending separation actions. Support efficient planning and management of the HR unit, including drafting annual recruitment plans, implementing designated projects in line with the corporate HR strategy, overseeing personnel file systems as well as provision of related statistical summaries and tracking movements of UNOPS personnel within the relevant business units. Support in providing personnel members with details about their travel inquiries, such as visa requirements and mandatory inoculations required by the health Authorities before the travel commences. Communicate closely with travelling staff on their travel dates, tickets, and updates on changes to their travel or requests transportation carrier tickets, using computer printer system or system link to travel carrier. Support in receiving, verifying and processing payments for Admin and HR Section. Raise Payment Orders and Request for Payments in oneUNOPS. Follow-up with Finance Section that the payments are processed on time and ensure all supporting documents are filled and recorded. 4. Team Management Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development. Provide oversight, ensuring compliance by team members with existing policies and best practices. 5. Knowledge building and knowledge sharing Provide support to the organization, facilitation and/or delivery of training and learning initiatives for personnel on HR-related topics. Provides sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in human resources. Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively. Undertake research on a range of HR related issues and provide content for notes/reports including quarterly and year-end reports for monitoring, statistical and review purposes by management. Liaise with relevant HQ and UN system units to exchange information and follow up on pending issues. Promote work life balance by illustrating an enabling work environment and strengthening targeted outreach by advertising diversity and inclusion. Contribute to UNMAS Somalia Programme Gender and Diversity Work Plan and reach out to build bigger networks using gender inclusive language. Job requirements Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Education/Experience/Language requirements Education: Secondary education (high school or equivalent) with 6 years of relevant experience is required; OR First level university degree (Bachelor`s degree or equivalent) with 2 years of relevant experience is required. Experience: Relevant experience is defined as experience in Human Resources Management, General Human Resources Operations in private or public sector organizations; Experience in general administration support is desired; Computer Literacy is required. Languages: Fluency in English and Somali (speaking, writing and reading) is required. Contract type, level and duration Contract type: Indiviual Contractor Agreement (ICA) Contract level: Local ICA Support ( LICA-6) Contract duration: Ongoing - Open-ended, subject to organizational requirements, availability of funds and satisfactory performance. For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-of... Application deadline: 2020-02-25

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