Administration Officer-Mogadisho


CARE International is an international NGO working in Somalia. CARE and its partners work with vulnerable communities to address the underlying causes of poverty and promote peace and development, as well as mitigating immediate suffering and displacement caused by drought, conflict, floods and disease outbreaks among others . We invite applications from experienced and talented individuals for the position of Admin Officer based in Mogadisho.



JOB SUMMARY



Job Title: Admin Officer



Department: Program Support



Location: Mogadishu



Supervisor/Title: Admin Manager



This position is responsible for General Administration and Facilities, Office and Guesthouse management, Travel, Liaison and Events, Asset and transport management. S/he is also responsible for lease/service contracts within the administration department.



2. ROLES & RESPONSIBILITIES



General Administration, logistics and facilities management



  • Responsible for flight bookings and events management for Mogadishu office

· Responsible for the management of staff and visitor’s accommodation



· Responsible for management of transport in the office in according to the Transport policy



· Ensure proper management of vehicle fleet (CARE owned and hired) including fuel management, vehicle repair, maintenance



· Responsible for office and guesthouse maintenance including cleaning and general staff wellbeing



· Ensure there is appropriate office furniture is in place, including office space and sitting arrangements



· Ensure communication facilities are in place



· Ensure there is enough supplies for office use including stationery, equipment as well as tea and water for staff use



· Ensure that staff work in a conducive environment where there is enough aeration, lighting and free from occupational dangers like loose cables and equipment/ furniture and supplies not appropriately arranged



· Ensure that updated and complete administration filing system is maintained



Guesthouse management



  • Responsible for overall guesthouse management

  • In liaison with Procurement and the Assistant Admin Officer, ensures there are enough supplies for the guesthouse

  • Manage the cleaning and general hygiene of the guesthouse

  • Responsible for the guest house users wellbeing

Asset and Inventory management



· Manage asset and inventory including supporting annual physical verifications in collaboration with the Admin Manager



· Ensure there is an accurate and up to date Mogadishu office property asset register is maintained as per the policy**



· Any other duties as assigned by the supervisor.**



REQUIRED QUALIFICATIONS (MINIMUM REQUIREMENTS)



QUALIFICATIONS AND COMPETENCIES



  • Diploma in Communications, Administration/BA or other relevant studies

· Relevant professional qualification in Administration.



· At least 4 years of Administration experience with international NGOs



· Strong understanding of the context and in-depth skills required to handle pressure as situations demand.



· Competent in Microsoft word, power point and Excel program



· Fluent in English both oral and written



· A team player with good organizational and interpersonal skills



· Personal initiative, proactive, reliable and ability to coordinate, control and plan. Able to work with limited supervision



KEY RELATIONSHIPS



Internal contacts



  • All staff

  • Partners and other Somalia sub-offices

External contacts



  • Vendors

  • Somalia stakeholders



    **